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Updated: Sample Manitoba Competent Authority Form


Competent Authority Form

Patron Information:


Library Card Number:_____________________________________

I consent to the library collecting personal information for the purpose of granting me access to alternative format library materials as a person with a perceptual disability.

Applicant’s Signature: ____________________________________

Certification by a Competent Authority*:

I certify that the applicant as a perceptual disability as defined in the Canadian Copyright Act and is unable to use standard print material because of one of the following:

  • Severe or total impairment of sight or the inability to focus or move one’s eyes
  • The inability to hold or manipulate a book
  • An impairment relating to comprehension

Name of competent authority: _____________________________
Occupation: ___________________________________________
Library Staff Member:____________________________________

*A competent authority must have the knowledge, skill and judgment to determine if someone has a perceptual disability. A Doctor of Medicine, Ophthalmologist, Optometrist, Registered Nurse, Registered Occupational Therapist, Registered Physical Therapist, Registered Social Worker and a Special Education Teacher with a Special Education Certificate can each act within their own capacity and within their scope of their practice as a competent authority.

Collection Notice

The Canadian Copyright Act permits the production and sharing of accessible formats of original material if there is no existing accessible format available and only for persons with a perceptual disability. In accordance with subsection 36(1)(a) and (b) of the Freedom of Information and Protection of Privacy Act, the personal information collected on this form is used by the library for the purpose of satisfying the eligibility requirements for providing library patrons with access to the National Network for Equitable Library Service (NNELS) which contains the accessible format material. Your library card number will be shared with NNELS in order to facilitate direct access to their online library collection.

If you have any questions regarding the collection, use or disclosure of your personal information, please contact your local public library.

The forms provided on the NNELS website are sample documents which can be adapted to the local needs of libraries. Libraries are encouraged to brand the documents as per their library's standards and provide their respective contact information regarding the Collection Notice on the forms. User groups have identified that the Self-Declaration Form is a preferred method to gain access to the NNELS website and its accessible materials. It is a local decision whether libraries will require all, some or any of patrons requesting to use NNELS to fill out the Competent Authority Form. Once signed the Self-Declaration and Competent Authority forms will need to be filed and kept on location at your library for your records, as per the appropriate record retention and disposition schedule.

Hi Team NNELS Manitoba,

As you are developing and implementing your NNELS process internally, please work to ensure that the documents are accessible to persons with a print disability i.e. do not underline words or italicize words and be sure to use a Sans Serif font like Ariel size 14. If you have any additional questions regarding best practices to serve persons with a print disability don’t hesitate to contact me at (204)726-6218 or you can utilize the clear print available from The Accessible Campus: Accessible Digital Documents or Websites – Clear Print Guidelines.